Equipment and calibration records in MOT Juice are visible to multiple users within your business, depending on their role and where they sit within your account structure. This ensures that everyone who needs access to this information, from testers on the workshop floor to senior management, can view it when required.

MOT Juice is designed as a hierarchical Quality Management System (QMS), meaning access is organised in clear levels across your business. Your account is structured as follows:



How this works

• A single Client can have multiple garages/sites
• Each garage/site can have multiple testers
• Users are assigned to a specific level, which determines what they can see

This structure allows data to flow logically through your organisation while keeping everything organised and easy to manage. Testers
All testers assigned to a garage can view:

• Equipment records
• Calibration history
• Calibration documents

This ensures they can check equipment status before carrying out MOT tests.

Garage/Site-level users
Users such as:

• Garage Managers
• Site Managers
• Aftersales Managers

can view and edit all equipment and calibration records for their specific site.

This allows them to:

• Monitor calibration status
• Ensure equipment is compliant
• Prepare for inspections
• Add new equipment
• Decommission old equipment
• Input calibration records/data
• Upload documents/certificates related to equipment (calibration certificates, equipment manuals, calibrator information)

Client-level users (senior roles)
Users with client-level access, such as:

• Senior Managers
• Directors
• Business Owners

can view and edit equipment and calibration records across all garages/sites under the business.

This provides:

• Full visibility across multiple locations
• Centralised oversight of compliance
• The ability to monitor performance and readiness across the organisation

Because of this structure:

• A tester will only see records for their assigned site
• A site manager will see everything for their specific garage
• A director or owner can see all sites and all equipment

This ensures that:

• Everyone has access to the information they need
• Data is not restricted unnecessarily
• Management can maintain oversight without disrupting site-level operations

Sharing equipment and calibration records across your team helps you:

• Maintain compliance with MOT requirements
• Ensure equipment is ready for use at all times
• Prepare for DVSA inspections without delays
• Improve communication between testers and management
• Avoid duplicated effort or missing information

It also means that if a Vehicle Examiner (VE) requests documentation, anyone with the appropriate access can quickly retrieve it. While access is shared, it is still controlled:

• Users can only see data relevant to their assigned garage or role
• Sensitive actions (such as decommissioning equipment) require confirmation steps
• Access levels can be managed by administrators within your business

This balance ensures both visibility and control across your account. Make sure all users are assigned to the correct garage and given the appropriate role. This ensures they can access the equipment and calibration records they need, without unnecessary restrictions or gaps in visibility.

If you need help managing user roles or access, we’re here to support you.