The DVSA are happy for you to keep your calibration records in a digital format, as long as they are readily retrievable when requested.

According to the MOT Testing Guide (Appendix 2, Section 5):

“Calibration records may be retained digitally or as a hardcopy.”

This means you are not required to store physical copies of your calibration certificates, provided you can access and present them when needed. In practice, this means you must be able to:

• Access your calibration records quickly during a DVSA site visit
• Provide copies without delay when requested by a Vehicle Examiner (VE)
• Show records covering the required time period

If your records are stored digitally but are difficult to access, incomplete, or missing, this could still be an issue during an inspection.

With MOT Juice, all your calibration documents can be accessed at the click of a button, meaning they are 'readily retrievable'. No. A VE cannot take action against you simply for choosing to store your calibration records electronically.

However, you can face issues if:

• You do not have the required records available
• Your records do not go back as far as required
• You are unable to produce them when asked

The key requirement is not the format, it’s whether the records are complete and accessible. Storing your calibration documents digitally in MOT Juice gives you several advantages:

• Instant access to all your calibration certificates in one place
• No need to contact calibration companies to retrieve old documents
• Easy sharing during DVSA inspections (including downloadable reports)
• Access for your team without needing physical storage or restricted access
• Reduced risk of lost or damaged paperwork

Make sure you upload your calibration certificates as soon as equipment is calibrated and keep your records up to date. This ensures you’re always ready to provide evidence during a DVSA visit.

If you need help managing your calibration records, we’re here to support you.